Village of Holmen
Board Proceedings
January 8, 2004
President Chapman called the Holmen Village Board meeting to order at 7:00 pm on January 8, 2004 at the Holmen Village Hall. All members were present. Motion by Anderson, seconded by Proctor to approve the minutes of the December 11, 2003 meeting, with the exception that Trustee Forde announced that the Committee went into closed session to review Village Administrator/Clerk applications. Carried unanimously.
Finance and Personnel Committee Motion by Forde, seconded by Olson to approve the December claims in the amount of $362,936.88. Carried unanimously. Motion by Forde, seconded by Hauser to go into Closed Session per State Statutes 19.85 (1) (c) to discuss personnel issues under agenda item 2.2. Carried unanimously. Motion by Anderson, seconded by Seitz to return to open session. Closed Session minutes Board discussed the administrator/clerk position and no action was taken.
At this point President Chapman announced that the Board would skip to agenda item 8.1, the approval of the final plat of Remington Hills IV.
Planning Commission President Chapman reported that at the December 16, 2003 meeting the Commission voted unanimously to recommend final approval of the Remington Hills IV plat with the 19 conditions attached. Motion by Proctor, seconded by Anderson to approve the final plat of Remington Hills IV with the 19 conditions attached. Carried unanimously.
Finance and Personnel Committee (continued)
Motion by Forde, seconded by Anderson to change the real estate value for parcel 14-117-6 (Agri-Automation Inc) by $38,700 and to forgive $855.11 of taxes to correct an error by our assessor. The Village Treasurer is instructed to follow procedures to charge-back to the other taxing districts their proportion of the forgiven taxes. Carried unanimously. Motion by Forde, seconded by Proctor to write-off $6.84 of personal property taxes for parcel 14-48-51 (Gabriel Hicks, Lutheran Brotherhood) who was out of business on January 1, 2003. Carried unanimously. Motion by Forde, seconded by Hauser to approve 4 weeks of family leave for Terry Kind for the birth of his baby, with the condition that any request for an extension of the leave be submitted to the Village Clerk by February 3, 2004. Carried unanimously. The contract addendum for the 2003 audit was deferred until the February 10th meeting. Forde also reported that the Committee had met this evening to discuss the procedures for replacing the part-time police secretary.
Park, Recreation and Library Committee Motion by Hauser, seconded by Seitz to purchase an additional license for the recreation registration software from P A Enterprises at a cost of $975.00. The awarding of contracts for the park shelter materials and concrete slab for Whispering Pines Park was delayed until the February meeting. Motion by Hauser, seconded by Proctor to approve the purchase of an 8 Western ice breaker salt spreader from Michaels Truck Equipment for $2564.00 from the 2003 park capitol budget. Carried unanimously. The Committee is requesting that the Holmen Police lock up the warming shack and restroom at Deerwood Park at night.
Law Enforcement Committee Motion by Anderson, seconded by Proctor to approve the purchase of a 2003 Chevrolet Impala from Brenengen Chevrolet for $15,890. Carried unanimously. Chief McHugh reported that the first municipal court date is scheduled for January 15, 2004 and that he and Attorney Peterson will attend.
Public Works Committee Motion by Olson, seconded by Anderson to approve the purchase of a 25-hp blower for the wastewater treatment plant from USA Bluebook at a cost of $2,800. Carried unanimously. The easement for Reservoir #1 will be deferred until the February meeting.
Economic Development Committee No meeting.
Fire Board Forde reported that the Fire Department had received the FEMA grant in the amount of $48,078. He also reported that the Department received the 2003 Life Safety Achievement Award.
Report from La Crosse County Supervisor Discussed briefly that the County is now using the Shared Ride to transport senior citizens to the nutrition site. President Chapman felt the Finance and Personnel Committee should discuss the $1,500 annual donation made to support this program.
Report from Joint Shared Ride Committee Trustee Seitz updated the Board on the monthly activity of the Shared Ride program.
Motion by Anderson, seconded by Seitz to adjourn at 8:10 pm. Carried unanimously.
Karen Spreuer
Deputy Clerk