Village of Holmen

Board Proceedings

April 8, 2004

 

President Chapman called the Holmen Village Board meeting to order at 7:00 PM on April 8, 2004 at the Holmen Village Hall.  All members were present except Hauser, who was excused.  Motion by Proctor, seconded by Anderson to approve the minutes of the March 11, 2004 meeting as amended, “Chairman Anderson reported that the Varda alarm system has been delivered…”.  Carried unanimously.

 

Finance and Personnel Committee – Motion by Forde, seconded by Olson to approve the April claims in the amount of $195,466.59.  Carried unanimously.  Chairman Forde informed the committee that the Village had received a couple of complaints from multi-family apartment owners concerning their costs associated with the refuse and recycling contract with Hilltopper Refuse that went into effect January 1, 2004. These issues will be further researched and a recommendation presented at the next meeting. Chairman Forde reported that Gary Hougom of Hilltopper Refuse provided detailed reports outlining pickup of white goods and unacceptables within the Village during the first quarter of 2004.  Motion by Forde, seconded by Proctor to approve 2003 budget carry overs in the amount of $197,200. Carried unanimously. Motion by Forde, seconded by Olson to approve an operator’s license for Lynn Sacia at Skogen’s. Carried unanimously.  Motion by Forde, seconded by Anderson to approve amending the Vierbicher design contract for the Halfway Creek Trail Project. There are no additional costs to the Village. Carried unanimously. Motion by Forde, seconded by Proctor to award the annual HVAC maintenance contract for the municipal building to Advanced Comfort Systems, LLC at a cost of $1,850. Carried unanimously.

 

Park, Recreation and Library Committee – Motion by Seitz, seconded by Forde to approve a contract in the amount of $5,303.82 with Turf Maintenance of Winona for 2004 park lawn maintenance. Carried unanimously. Seitz reported to the Board that staff has been very busy with the registrations for Spring and Summer programs. Tickets for the United Coulee Region Brewer Bus Trip are scheduled to go on sale April 15th. The tennis courts will be resurfaced during July and August with two courts being available for use at all times.

 

Law Enforcement Committee – Motion by Anderson, seconded by Olson to approve Ordinance 2.04 regulating electric/gas powered scooters. Carried unanimously.  Motion by Anderson, seconded by Proctor to allow the Sons of the American Legion to hold their annual tractor pull on May 16, 2004. Carried unanimously. Chairman Anderson reported that he will be spending time with Chief McHugh patrolling the Village for abandoned cars and unsightly items in violation of the Village Storage of Personalty ordinance.

 

Public Works Committee – Motion by Olson, seconded by Forde to approve an agreement for the LaCrosse County Hazmat Program.  Carried unanimously.  Motion by Olson, seconded by Anderson to approve the purchase of a new plow truck from the LaCrosse Truck Center for $51,485.  Carried unanimously.

 

Village of Holmen

Board Proceedings

April 8, 2004

Page 2

 

Motion by Olson, seconded by Anderson to approve the purchase of a plow, wing plow and sander from Universal Truck Equipment for $16,469. Carried Unanimously. Motion by Olson, seconded by Forde to approve the purchase of a dump box, hoist and hydraulics from Universal Truck Equipment for $14,185. Carried unanimously.

 

Motion by Olson, seconded by Anderson to approve an equipment sharing agreement with the Town of Onalaska for the remainder of 2004. The Village would agree to allow the Town use of the 1985 model John Deere 310C backhoe. The Town would agree to allow the Village use of their brush chipper to perform curbside brush chipping service. Carried unanimously. Chairman Olson commended Director of Public Works – Bob Haines for his role in creating this opportunity for collaboration and cost savings. Chairman Olson announced the hiring of a new part-time compost site attendant, Floyd Schnabel.

 

Public Hearings

At 7:20 PM President Chapman called to order the public hearing on a proposed conditional use permit for the Holmen Lutheran Church asphalt parking lot. Ms. Val Hanson representing the Holmen Lutheran Church presented the permit request. Geraldine and Mark Hauser had filed a written objection with the Village Clerk. Neighboring property owner, Sue Anderson, expressed concerns and there was some discussion related to the parking lot project. Being no further testimony, the President closed the hearing at 7:35 PM. Motion by Proctor, seconded by Forde to approve the conditional use permit for the Holmen Lutheran Church parking lot as amended with the 10 conditions attached. Carried unanimously.

 

At 7:35 PM President Chapman called to order the public hearing on the final assessments for Sand Lake Road sewer, water, curb and gutter project. Resident Jerry Humm expressed concerns for child safety and questioned how the Village determined which side of the street would have sidewalks installed. Resident David Page asked for clarification as to how mailbox removal and re-installation would be handled. He also expressed concerns regarding driveway access during the construction of the curb and gutter. Mr. Lloyd Schultz asked who he would need to contact to arrange for mailboxes to be placed on the opposite side of the street. He was directed to the Postmaster. Ms. Sheryl Jacobson asked for clarification as to when construction was set to begin and at which end of the street construction will start. She also expressed concern regarding the speed limit on Sand Lake Road. Sand Lake Road being a county trunk, she was referred to the LaCrosse County Highway Commissioner.

 

 

 

Village of Holmen

Board Proceedings

April 8, 2004

Page 3

 

Public Works Director, Bob Haines, stated that there will be a resident meeting scheduled prior to the start of construction where the specifics of all related resident issues, as well as a more specific timetable for construction, will be addressed. Being no further testimony, the President closed the hearing at 7:48 PM.

 

Motion by Olson, seconded by Forde to adopt Resolution 4.04 – Final Assessments for Sand Lake Road curb and gutter. Carried unanimously. Motion by Olson, seconded by Proctor to adopt Resolution 5.04 – Final Assessments for Sand Lake Road sewer and water. Carried unanimously.

 

Fire Board Report –The Board is scheduled to meet April 15, 2004 at 6:30 PM.

 

Planning Commission – The Planning Commission met March 16, 2004. The conditional use permit for the Holmen Lutheran Church parking lot was discussed and recommended to the Board for approval.

 

Committee Appointments

Finance and Personnel – Chair Forde, Hauser and Olson

Public Works – Chair Olson, Anderson and Proctor

Law Enforcement – Chair Anderson, Olson and Proctor

Park, Recreation and Library – Chair Hauser, Seitz and Anderson

Economic Development – Chair Forde, Seitz and Hauser

Park and Weed Commissioner – Catherine Schmit

Recycling Contact - Chapman

Shared Ride Representative – Mark Seitz

Planning Commission – Chapman

Redevelopment Authority Representatives – Chapman and Hauser

Fire Board Representatives – Chapman and Forde

Joint Municipal Court – Olson

 

Motion by Anderson, seconded by Proctor to approve the appointment of Morgan Jostad and Susanne Stranc to the Police Commission for a period of three years. Carried unanimously.

 

Motion by Proctor, seconded by Seitz to approve the appointment of Rich Anderson, Jim Peters, Trygve Mathison, and Aaron Erickson to the Holmen Planning Commission for a period of one year. Carried unanimously.

 

Motion by Proctor, seconded by Olson to approve the appointment of Jim Yowell to the Zoning Board of Appeals for a period of three years. Carried unanimously.

 

Village of Holmen

Board Proceedings

April 8, 2004

Page 4

 

Motion by Olson, seconded by Seitz to approve the appointment of John Chapman and Joan Hauser to the Redevelopment Authority for a period of one year. Carried unanimously.

 

La Crosse County Supervisor - Chuck Spiker reported to the Board that the swearing in ceremony will be held on April 20th at 6 PM. The County Board will be reorganized from 9 to 6 acting committees.

 

Joint Shared Ride Committee – Trustee Seitz updated the Board on the monthly Shared-Ride activity.  He reported that there were 619 Holmen trips in February, up from 572 in January 2004. There were 2010 trips overall in February.  

 

President Chapman announced that Police Chief Mike McHugh was to be recognized for 25 years of service to the Village. Chief McHugh was unable to attend the meeting, but was commended by President Chapman for his 25 years of dedicated service.

President Chapman announced that the Open Book would be on May 18th from 6-8 PM, and asked that two board members serve on the May 19, 2004 Board of Review from

1-3 PM. Proctor and Seitz volunteered. Olson will also be available if needed. President Chapman announced that Senator Russ Feingold would hold a public listening session in the Holmen Village Hall from 9:15 – 10:15 AM on April 12, 2004. President Chapman also announced that there would be a seminar for Police Commission members on July 27, 2004. There is a League of Municipalities Regional Dinner at the Cranberry Lodge in Tomah on May 27, 2004, and there are several 2004 New Municipal Officials Workshops scheduled at various locations throughout the state during the month of May.

 

Motion by Proctor, seconded by Olson to adjourn at 8:25 PM.  Carried unanimously.

 

 

Catherine Schmit

Village Administrator/Clerk