Village of Holmen

Board Proceedings

August 13, 2009

 

President Proctor called the Holmen Village Board meeting to order at 7:00 PM on August 13, 2009 at the Holmen Village Hall.  All board members were present, except Schmid who was excused. Also present were Attorney Peterson and department heads Brogan, McHugh and Assistant DPW Spanel.

 

Motion by Olson, seconded by Szak to approve the minutes of the July 9, 2009 meeting. Carried unanimously. 

Motion by Anderson, seconded by Szak to approve the minutes of the July 23, 2009 meeting. Carried unanimously. 

 

Finance and Personnel Committee – Motion by Seitz, seconded by Forde to approve the monthly claims for payment in the amount of $668,096.41. Carried unanimously.

Motion by Seitz, seconded by Anderson to approve an operator’s license for Melissa L. Netwal at Coaches and Features.  Carried unanimously.

Motion by Seitz, seconded by Olson to approve the Temporary Class B Beer License for the Holmen American Legion for Kornfest. Carried unanimously.

Motion by Seitz, seconded by Anderson to award the 2010-2012 Waste Hauler’s Contract to Hilltopper Refuse and Recycling.  Motion by Forde, seconded by Seitz to open the floor to the waste hauler representatives to give a 5 minute presentation on their bid.  Gary Hougam from Hilltopper Refuse & Recycling spoke regarding the 6 year history with the Village and the quality of service provided.  He expressed Hilltopper's diligence in reducing costs wherever possible and that they would continue to do so.  Andy Gayhart from Harter’s discussed their reputation for quality service also and that they presented the board with a lower bid if a fuel surcharge did not have to be imposed.  Administrator Schmit spoke in favor of Hilltopper’s service and expressed concerns in taking a chance on the fuel surcharge cost with Harter.  She expressed the need to keep the cost clear and constant for budgeting purposes.  Forde and Szak expressed concerns with not taking the lower bid by Harter but in favor of keeping business local when possible.  Anderson spoke in favor of Hilltopper and pointed out the immense savings to the Village from Hilltopper’s intervention in the large item problem. President Proctor abstained from the discussion and vote due to a personal connection to a Hilltopper subcontractor. Seitz, Olson and Anderson in favor, Szak and Forde opposed, motion carried.

Motion by Seitz, seconded by Olson to go into closed session at 7:40 PM per WI Statutes 19.95(1)(e) to discuss negotiation of sale of property referred to as Burrows acquisition. Carried unanimously. Proctor, Olson and Szak expressed concern over not putting the sale through a bid process.  Seitz commented that since the Village was approached with the offer rather than the Village seeking to sell the property and that the offer is a quite agreeable the bid process seems unnecessary.  The appraisal of the property was presented to the board showing the offer price to be generous in accordance to the desired use of the land by the developer.  Several of the board members agreed it would be beneficial to agree to the offer in order to get the property on the taxroll as soon as possible.  No action was taken during closed session.  Motion by Anderson, seconded by Seitz to return to open session at 7:49 PM. Carried unanimously. Motion by Seitz, seconded by Anderson to accept the offer to purchase for the sale of property referred to as Burrows acquisition in the amount of $195,000.00 contingent upon a developer agreement being signed. All in favor, Olson opposed. Motion carried.

 

Park, Recreation and Library Committee – Motion by Forde, seconded by Seitz to award the Remington Hills shelter reconstruction contract to Brickl Brothers in an amount not to exceed $35,000. Anticipated insurance reimbursement will be $28,000.00 in addition to possible restitution made by arsonists.  Szak expressed concern regarding not taking bids for the reconstruction.  President Proctor, Trustee Olson and Attorney Al Peterson stated that since it was an insurance claim the project was not subject to the bid process.  Carried unanimously.

 

Law Enforcement Committee – Trustee Szak updated the Board on recent Law Enforcement activity. President Proctor reported that the Police Commission would soon be convening to develop a new hire eligibility list. 

 

Joint Municipal Court –  Chief Mc Hugh stated the Joint Municipal Court meeting will be held next week.

 

Fire Board Report – Trustee Forde updated the Board on recent Fire Board activity.

 

 

Village Board Proceedings

August 13, 2009

Page 2

 

Public Works Committee –  Motion by Olson, seconded by Anderson to award the WWTP Construction Engineering Contract to SEH in an amount not to exceed $22,290.00. Carried unanimously.

Motion by Olson, seconded by Szak to award the TID #2 Utility Extension Project Construction Engineering Contract to Berg Enterprises in an amount not to exceed $19,500.00.  Carried unanimously.

Motion by Olson, seconded by Anderson to award the TID #2 utility extension contract to Haas & Sons at a cost of $1,286,528.06. Carried unanimously.

Motion by Olson, seconded by Szak to approve the cost share participation for the HWY HD pedestrian warning beacons for 1/4 of the cost not to exceed $4,300.00. Carried unanimously.

 

Economic Development – Trustee Olson informed the Board that there would be a joint committee meeting between Economic Development and Planning Commission on August 18th at 6:30 for TID #2 Neighborhood Plan discussion.

 

Planning Commission – Next meeting will be combined with Economic Development Committee on August 18th at 6:30 PM.

 

La Crosse County Supervisor(s) – Supervisor Spiker and Pedretti were in attendance. Supervisor Spiker talked about County’s decision to hold from the August tax settlement the delinquent portion of special assessments.  The funds will be turned over to each Municipality as collected. Actual distribution dates will be determined at a future date. Supervisor Spiker spoke regarding the cost share participation for the HWY HD pedestrian warning beacons The County had approved their portion of the cost based on a 1/3 split rather than the 1/4 approved at tonight’s meeting. Trustee Olson expressed his desire for the Town of Holland to reconsider contributing their 1/4 share. The Board may reconsider at a future date if additional cost share funds were necessary. 

 

Joint Shared Ride Committee – Trustee Anderson updated the Board on the monthly Shared Ride activity. 

 

Other – President Proctor reported on the new Village population figure of 8,138.  Thanks were extended from the board to the Public Works staff for their diligent efforts for Kornfest preparations.  Anderson wished Administrator Schmit luck in her new position for the County of Monroe and thanked her for her contributions to the Village.  Olson suggested the Board move to accept Administrator Schmit’s resignation presented to the board on July 23, 2009. Motion by Olson, seconded by Anderson.  Carried unanimously.   Thank you and well wishes for Administrator Schmit were extended from the Board.

 

Motion by Olson, seconded by Anderson to adjourn at 8:25 PM. Carried unanimously.

 

 

 

Angela A. Hornberg

Village Deputy Clerk