Village of Holmen
Board Proceedings
September 10, 2009
President Proctor called the
Holmen Village Board meeting to order at 7:00
PM on September 10, 2009 at the Holmen Village Hall. All board members were present. Also present
were Attorney Peterson and department heads Brogan, McHugh and Haines.
Public Hearing 7:01 PM President Proctor called
to order the public hearing on 401-403
Cedar Bird Lane Rezoning Petition parcel
14-1678-000 from R4 to R6. No one was
present to speak in favor or opposition of the proposed petition. Proctor closed the hearing at 7:07 PM. Motion
by Anderson, seconded by Olson to approve Rezoning Petition 401-403 Cedar
Bird Lane from R-4 District to R-6 District. Carried
unanimously.
Motion by Olson, seconded by Seitz to approve the minutes of the August
13, 2009 meeting. Carried unanimously.
Finance and Personnel Committee Motion by Seitz, seconded by Forde to approve the monthly
claims for payment in the amount of $595,542.39. Carried
unanimously.
Motion by
Seitz, seconded by Anderson
to approve proposal for contract services Catherine Schmit at a rate of
$50.00 per hour plus mileage reimbursement at the current IRS rate, if needed. Carried unanimously.
Motion by
Seitz, seconded by Olson to approve People First as a recruiting firm for
hiring Administrator/Clerk position. Carried unanimously.
Motion by
Seitz, seconded by Olson to go into closed session at 7:20 PM per WI Statutes
19.95 (1) (c) to discuss personnel issues. Carried
unanimously. After discussion, motion by Anderson seconded by Szak to return to open
session at 7:28 pm. Carried unanimously.
Motion by Seitz, seconded by Szak to approve interim staff compensation
for Treasurer/Deputy Clerk at $500.00 per payroll and Public Works Director
Haines at compensation time earned with an additional $2.83 paid per hour for
those compensation hours. Carried unanimously.
No discussion and no action
was taken on Diocese of La Crosse St. Elizabeth property counter-offer.
Park, Recreation and Library Committee Trustee Forde updated the board on library and pool
usage, he informed the Board that the Remington Hills shelter rebuilding has
begun and that the Halfway
Creek Park
is on schedule.
Law Enforcement Committee Trustee Szak updated the Board on recent Law
Enforcement activity. He mentioned
Officer Haug has now completed his field training.
Joint Municipal Court Chief Mc Hugh updated the Board on
Joint Municipal Court. President Proctor
appointed Trustee Olson as an interim representative for the Village on Joint
Municipal Court.
Fire Board Report Trustee Forde updated the Board on recent Fire
Board activity. The next Fire Board meeting
will be held on October 15, 2009.
Public Works Committee Public Hearing 7:42 PM President Proctor called
to order the public hearing on Resolution 9.09 Final Curb and Gutter Special
assessments. No one was present to speak
in favor or in opposition to proposed Resolution 9.09. Motion by Anderson,
seconded by Szak to approve Resolution 9.09 Final Curb and Gutter Special
assessments. Carried
unanimously.
Motion by
Olson, seconded by Anderson
to approve WWTP SOMAT parts purchase from Crane Engineering in the amount of
$6282.00. Carried unanimously.
Motion by
Olson, seconded by Szak to approve 00 Sterling
dump truck box refurbishing from Fleet & Body at a cost not to exceed
$3000.00. Carried unanimously.
No action was necessary on
Well 7 emergency electrical repairs.
Economic Development Trustee Olson informed the Board that there would be a joint committee
meeting between Economic Development and Planning Commission on September 16,
2009 at 6:30 for TID #2 Neighborhood Plan discussion.
Village Board Proceedings
September 10, 2009
Page 2
Planning Commission Next meeting will be combined with Economic
Development Committee on September 16th at 6:30 PM.
La
Crosse County Supervisor(s) Supervisors Spiker and Pedretti were in attendance.
Supervisor Spiker talked about new elementary school Prairie View being open,
he mentioned one traffic accident had occurred on the first day of school and
he would be reviewing the report with Chief McHugh.
Joint Shared Ride Committee Trustee Anderson
updated the Board on the monthly Shared Ride activity.
Other Public
Works Director Haines spoke to the Village Board about the School Boards Safe
Routes to School Plan put together by Schreiber/Anderson at the expense of the School District.
The School Board inquired about the possibility of a joint meeting with
them to review and possibly endorse the plan.
The School Board offered to host the Village Board at their next School Board
meeting. The meeting will be broadcasted
so any Board members unable to attend would be able to view the meeting. Once an endorsement is in place for the plan
the School would be eligible to apply for grant funds in order to proceed with
the plan.
Bernie Ferry gave a
presentation on behalf of the Holmen Area Foundation regarding a possible
collaboration with the Village of Holmen, Town of Onalaska
and Town of Holland. The Foundation was hoping to have scheduled
meetings with a representative from each of the three local governments. Members of the HAF would serve as
facilitators for the process. They would
assist in developing processes to assist with the collaboration process. Mr. Ferry asked that the Board discuss and
let him know if they would be interested in the proposal.
Sean Lentz from Ehlers and
Associates gave a presentation to the Board on possible debt funding. Options
were presented by Mr. Lentz, Option 1 was to fund the Highway 35 TIF project
with Build America Bonds and complete financing of Halfway Creek
Park at a future
date. Option 2 includes funding of the
Highway 35 TIF project along with refinancing of the current Halfway Creek Park
Project short-term loan and refinancing of the 1998 Bond. Mr. Lentz suggested
that the Village also apply for a bond rating in order to reduce interest rates
which would be ideal given the Villages healthy financial position. After a lengthy discussion,
motion by Olson, seconded by Seitz to approve proceeding with Debt Funding
Option 2 as presented. Trustee
Forde spoke with regards to keeping the debt level as steady as possible. Trustee Olson mentioned that the Board will
still have decisions to make regarding funding the annual loan payments. He requested that historical data of debt be provided
at the next Board meeting to assist in those decisions. Trustee Seitz expressed his agreement with
the decision to go ahead with Debt Funding Option 2 as presented. Carried unanimously.
Thanks were extended from the
board to the Park & Recreation and Police Department staff for their
diligent efforts for Kornfest.
Trustee Seitz thanked
Treasurer/Deputy Clerk Hornberg and Public Works Director Haines for their
upcoming efforts in the absence of an Administrator/Clerk.
Motion by Olson, seconded by Szak
to adjourn at 9:23 PM. Carried unanimously.
Angela A. Hornberg
Village Deputy Clerk