Village of Holmen
Board Proceedings
March 10, 2011
President Proctor called the
Holmen Village Board meeting to order at 7:00 p.m. on March 10, 2011 at the
Holmen Village Hall.
Present: Nancy Proctor, Ryan Olson, Neal Forde,
Richard Anderson, Tony Szak and Michael Dunham. Mark Seitz was excused. Also present were
Department Heads Brogan and Haines, Chief McHugh, Angie Hornberg, Marilyn Pedretti, Chuck Spiker, Craig Evenson, Dale Grosz, Scott Ryan, Barry Ploessl,
Roxanne Reynolds, Tom Kruse, Doug Klenke, Tony
Horvath and Adam Bissen.
Minutes
Ryan Olson/Tony Szak motioned to approve the minutes of the February 10,
2011 meeting as presented. The motion
carried unanimously. Ryan Olson/Tony Szak motioned to approve the minutes of the February 21,
2011 Special Board meeting as presented.
The motion carried unanimously.
Ryan Olson/Neal Forde motioned to approve the minutes of the March 1,
2011 Special Board meeting as presented.
The motion carried unanimously.
Ryan Olson/Tony Szak motioned to approve the
minutes of the December 9, 2010 meeting as amended. The motion carried unanimously.
Public Hearing
7:00 p.m. Public hearing on
reconstruction of alley from E. Legion St. to E. Roberts St. was cancelled;
reconstruction will not occur at this time.
Rezone Public Hearing
At 7:05 p.m., President
Proctor opened the public hearing for parcel 14-2526-000 at 2004-2006 Crooked
Ave.
No public spoke to the rezone
request.
President Proctor called the
public hearing to a close at 7:08 p.m.
Tony Szak/Rich
Anderson motioned to approve the rezone from R-4 Two-Family Residential
District to R-6 Zero Lot Line Single Family Residential for parcel 14-2526-000
contingent upon payment of delinquent taxes.
The motion carried unanimously.
Planning Commission
Ryan Olson/Rich Anderson
motioned to approve the C.S.M. for 2004-2006 Crooked Avenue. The motion carried unanimously.
Public Hearing
At 7:33 p.m., President
Proctor opened the public hearing for possible abandonment of portions of West
Ponderosa Drive.
No public spoke to the
possible abandonment.
President Proctor called the
public hearing to a close at 7:35 p.m.
Ryan Olson/Mike Dunham
motioned to approve the abandonment of portions of West Ponderosa Drive. The motion carried unanimously.
Finance and Personnel Committee
Ryan Olson/Neal Forde
motioned to recommend payment of the claims as presented for a total amount of
$408,523.00. After some discussion the
motion passed by a vote of 5-1, with Mike Dunham voting against the motion.
Ryan Olson/Rich Anderson motioned
to approve the sale of Cherry Lane property. The motion carried unanimously.
Ryan Olson/Neal Forde
motioned to approve the 2011 Village Hall Cleaning Contract with Mary Secky in the amount of $865.00 per month. The motion carried unanimously.
At 7:40 p.m., Ryan Olson/Tony
Szak motioned to convene into closed session by the
authority of Wisconsin State Statute 19.85(1) (e) competitive or bargaining
reasons: Discussion of Library purchase
agreements and Wisconsin State Statute 19.85(1)(c) considering employment,
promotion, compensation or evaluation of employees: Discussion of Village
Administrator/Clerk – severance pay, interim plan/pay, possible hiring
part-time office staff/transition of Treasurer/Deputy Finance and Deputy
Clerk/Deputy Treasurer positions. The
motion carried unanimously following a voice vote.
At 9:06 p.m., Tony Szak/Ryan Olson motioned to reconvene into open session by
the authority of §19.85(2). The motion
carried unanimously following a voice vote.
Neal Forde/Ryan Olson motioned
to table recommendation and action on Library purchase agreements. Motion carried unanimously.
Ryan Olson/Rich Anderson
motioned to approve Treasurer/Deputy Clerk Hornberg interim pay of $500 per
bi-weekly payroll for the duration of the absence of an
Administrator/Clerk. Mike Dunham/Tony Szak motioned to increase Treasurer/Deputy Clerk Hornberg
interim pay to $525.00 per bi-weekly payroll.
Motion carried unanimously.
Trustee Olson informed the
Board that Finance & Personnel Committee tabled both 7.6 Possible
recommendation and action on search and hiring process for new Village
Administrator Clerk and part-time office staff position and 7.7 Possible
recommendation and action on transition of Treasurer/Deputy Finance and Deputy
Clerk/Deputy Treasurer positions.
Ryan Olson/Neal Forde
motioned to approve severance payment to Administrator/Clerk Willett as
presented, subject to review by Village Attorney. The motion carried unanimously.
Ryan Olson/Neal Forde
motioned to approve the bid from CR Solutions in the amount of $3,557.44 for
replacement of five (5) Village Hall computers.
The motion carried unanimously.
Ryan Olson/Neal Forde
motioned to approve the bid to CR Solutions in the amount of $7,284.16 for
Microsoft Office 2010 Software update for Village Hall computers. The motion
carried unanimously.
Ryan Olson/Rich Anderson
motioned to approve the bid to Glass Service Center in the amount of $4,184.00
for installation of Village Hall handicap accessible restroom doors. The motion
carried unanimously.
Other items before the Board
Ryan Olson/Tony Szak motioned to approve Ordinance #1.11 Ryan Annexation –
Briggs & Sween Roads. The motion carried unanimously.
Park, Recreation and Library Committee
Neal Forde/Ryan Olson
motioned to approve Deerwood Park 2011 Concessions Contract with HYBPAI. The motion had been tabled in February pending
review from Attorney Peterson. The
motion carried unanimously.
Neal Forde/Rich Anderson
motioned to approve 2011 Carrico Aquatics Contract
for the Holmen Aquatic Center in the amount of $11,500.00. The motion carried unanimously.
Law Enforcement Committee
Tony Szak/Rich
Anderson motioned to approve Holmen Police Department K-9 Unit. Chief McHugh informed the Board that in April
he would present sample contract language for Officer Kind as the K-9 Unit
handler. The motion carried unanimously.
Tony Szak/Ryan
Olson motioned to approve supervisor training for Lt. Collins in the amount of
$3,400.00 with installments of $1200.00 payable in 2011 and $2,200.00 payable in
2012. The motion carried unanimously.
Public Works Committee
Ryan Olson/Rich Anderson
motioned to approve adoption of Resolution 8.11 – Accept Hale Dr. Right-of-Way Dedication. The motion carried unanimously.
Ryan Olson/Mike Dunham
motioned to approve award of 2011 Street Reconstruction contract to Mathy Construction in the amount of $234,534.73. The motion carried unanimously.
Ryan Olson/Tony Szak motioned to approve the bid by DPC Industries Inc. for
2011 flouride in the amount of $4.66 per gallon plus
delivery charges. The motion carried
unanimously.
Municipal Court Update
Chief McHugh reported that
Municipal Court did not hold a meeting this month.
Fire Board Report
Information items only.
Economic Development
Ryan Olson said the Committee
had not met this month; next meeting planned for March 22, 2011 at 6:30 p.m.
Shared Ride Committee
Richard Anderson reported
that ridership had again increased in January of 2011 by 275 more rides (from 1225
to 1500) than in 2010.
County Supervisors Report
Chuck Spiker
reported on the gloomy outlook of upcoming shared revenue cuts and recycling
grant loss.
Tony Szak/Ryan
Olson motioned to adjourn. Motion
carried. The meeting adjourned at 9:50 p.m.
Angela A. Hornberg, Village Treasurer/Deputy
Clerk